Privacy Policy2018-06-05T08:59:03+00:00

Privacy Policy

Trading Name: Leeds Funeral Services incorporating: Robson & Ellis, John P Tempest and Percy R Wood
Address: Old Ebenezer Chapel, 435 Stanningley Road, Bramley, Leeds, LS13 4BL

What personal data is obtained

Leeds Funeral Services may collect some or all of the information listed below. The information will be used for the purpose of arranging a funeral or planning a prepaid funeral plan.

  • Your Name

  • Marital Status

  • Information on relationship with the deceased

  • Next of kin information

  • Address

  • Telephone Number

  • Email address

  • Details of purchased graves or interment plots

  • Occupation

  • Qualifying benefits for DWP payments

  • Signature

For the purpose of arranging a funeral or prepaid funeral it may be necessary to collect personal data on religion. This personal data is classed as “Special Category Data” and GDPR regulations state that this kind of data is more sensitive and needs more protections. This Personal data will only be shared with the third parties who need to know this information so that we can administer the funeral or prepaid funeral.
The legal basis for us to process your personal data is for the performance of a contract or to set up a funeral plan.

How your personal data is obtained

The applicant of a funeral provides us with personal data when we arrange the funeral or you provide information yourself when planning a prepaid funeral. This data may be collected face to face, over the telephone or electronically through our website, social media or email. This data may be recorded on paper and/or stored onto our computer system. We may also hold personal data from previous funerals arranged and collect information from third parties such as local councils, other family members and churches and graveyards.

How your personal data is used

Leeds Funeral Services will use your personal data to plan, manage and complete the applicant’s funeral wishes or purchase a pre-paid funeral plan. We adhere to the SAIF (National Society of Allied Independent Funeral Directors) code of practice and manage your data in compliance with the GDPR regulations. Your data will be securely stored by ourselves both on paper and electronically.
We may use your personal data for marketing purposes if you have opted in to receive tailored marketing information. Under the GDPR regulations if you have not opted in to be contacted you will not receive any marketing information from us or carefully selected third parties.
When browsing our website a small text file called a cookie will be saved into your internet browser, the information collected by this cookie will not be used to contact you.

Third parties your personal data may be shared with

Your personal data may be shared with some or all of the third parties mentioned below

  • Local councils

  • Churches and graveyards

  • Ministers

  • Florists

  • Catering suppliers

  • Stone Masons

  • Newspapers

  • Care homes

  • Hospitals

  • Doctors

  • Court of protection

  • SAIF – The National Society of Allied and Independent Funeral Directors

  • Memorial / tribute companies

  • Pre-Paid funeral plan providers

  • Solicitors

  • Carriage Masters

  • Mailing and printing agents

  • Contractors and advisors

How your data is shared

The data that Leeds Funeral Services collects will be stored securely. It may be necessary to share your personal data with third parties to complete funeral arrangements but also for the reasons of audit and legal compliance. Your personal data may be transmitted to third parties on forms, in writing, by telephone or through email. Given that the internet is a global environment, using it to collect and process personal data necessarily involves the transmission of data on an international basis. This means, for instance, that data you pass to us may be processed outside the European Economic Area, although the data will always be held securely and in line with the requirements of UK data protection legislation. By communicating electronically with us, you acknowledge and agree to our processing of personal data in this way.

How long your data is stored for

Your data is retained by us to administer the funeral arrangements and will be retained after the funeral to meet our legal, statutory and regulatory obligations. The need to retain your data will be periodically assessed and if the data is no longer required it will be disposed of.

Data Subject Rights

Subject access requests

Under GDPR regulations you have the right to request what data we hold on you and this is called a “subject access request”. If you contact us and ask what data we hold on you we shall reply within 28 days with the details of the data we hold on you, the sources from which we obtained the data, the purpose of processing the data and information on who the data may have been shared with.

Right to rectification

If any data we hold on you is incorrect or incomplete you have the right to request that this is rectified.

Right of erasure

You have the right to request data that we hold on you is erased both electronically and on paper. It may be necessary in some instances to retain some data for set a period of time to satisfy legal responsibilities.

Right to restriction of processing

Subject to exceptions you have the right to restrict how we process your data, if the accuracy of your personal data is disputed by you in this case the processing may be restricted until the accuracy is verified. You may also request that the use of your data is restricted rather than be deleted. You may also request that the use of your personal data is restricted if you object to us using your data pending clarification on whether there is a legitimate reason for us to override the objections. There may be times when we no longer require your personal data but you require us to restrict the use of your personal data for purpose of legal claims.

Notification obligation regarding rectification or erasure of personal data or restriction of processing

If you have requested the erasure of your personal data, we have deleted your personal data or the use of your personal data has been restricted we will advise all third parties who we have shared that data with unless it is impossible to do so or requires disproportionate effort and we will advise you of third parties we have contacted.

Right to data portability

You the data subject have the right to receive the personal data you have provided to us and transmit this data to another controller without hindrance from us. The data would be transferred easily from one IT environment to another in a safe and secure way without affecting its usability.

Right to object

GDPR gives you the right to object to the processing of your personal information in certain circumstances. You have an absolute right to stop your personal data been used for direct marketing. There are instances when we can continue to process your personal data if it is demonstrated that there are compelling and legitimate grounds for the processing which overrides the interests, rights and freedoms of the data subject or the processing is for the establishment, exercise or defence of legal claims.

Right to not be subject to decisions based solely on automated processing

Leeds Funeral Services does not carry out automated processing.

Invoking your right

If you would like to invoke any of your rights under the GDPR regulations please write to us:

Data Protection Officer
Leeds Funeral Services
Old Ebenezer Chapel
435 Stanningley Road
LS13 4BL

Accuracy of information

It is important that we hold accurate information so that we can provide the highest level of customer care. We take all reasonable steps to ensure the accuracy of personal data obtained from third parties and it may be necessary in some circumstances to clarify this data with you. It is also important that any changes to personal data are updated so that we can continue to offer the highest level of customer care and we ask that you advise us of any such changes.

Question, Queries and Complaints.

If you have any questions, queries or complaints regarding how your personal data is stored, processed or transferred to third parties then please write to us:
Data Protection Officer
Leeds Funeral Services
Old Ebenezer Chapel
435 Stanningley Road
LS13 4BL

We will reply within 28 days but if your complaint is not resolved then you have the right to make a formal complaint to the Information Commissioner’s Office. You also have the right to appoint a third party to lodge the complaint on your behalf and you also have the right to seek compensation.